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Documents: Farm - Livestock - Wild Harvest

Applications (new and updates), forms, tools, and international documents are available here for Farm, Livestock, and Wild Harvest clients.

The Certification Packet along with Farm, Livestock, and Wild Harvest applications (new and updates), forms, tools, and international documents are available on this page.  Click one of the links to jump to the desired section.

Spanish Documents - Haga un clic aquí para descargar formularios en español...

Certification Packet

The certification packet includes various documents and manuals that OTCO publishes in order to be fully transparent and provide you with the information you need to be successful during the certification process. In addition to the necessary items below you will need to download the appropriate application form for the certification you are seeking.

Document What is it?
Download
OTCO Procedures Manual
Describes the procedures which OTCO implements to run the certification program. Describes the certification process, Oregon Tilth Structure and mediation and appeals process.  pdf
OTCO Fee Schedule
Describes the fee structure for all classes of certification and charges for all certification related activities.
pdf
USDA NOP Regulations
Copy of the USDA National Organic Program Regulations 7 CFR part 205.  Regularly updated online CFR can also be viewed by visiting the National Archives and Records administration.  This weblink is updated on a weekly basis.
e-CFR
Certification Process Brochures
Various brochures for each type of general class of certification.  Describe basic information including the certification process, basic requirements and frequently asked questions.

Applications

New Applications

Class O - Organically Grown: Covers farms producing agricultural and horticultural crops and pasture areas used for livestock grazing.  

View OSP docs
Class OLP - Organic Livestock Production: Covers all livestock production practices and all animals. View OSP docs
Salmon Safe Organic Overlay Application doc pdf
Certification Contract and Trademark Use Agreement: (required for all applicants)
pdf
update applications
OSP Update Form:
  • Class O Update - Organically Grown: Covers farms producing agricultural and horticultural crops and pasture areas used for livestock grazing.
  • Class O Update - Cooperative: Covers cooperative grower groups who are producing and marketing  agricultural crops with internal control systems
  • Class OLP Update - Organic Livestock Production: Covers all livestock production practices and all animals.
  • Class OW Update - Organic Wild harvest: Covers those operations which are harvesting wild crops according to NOP wild harvest standards.
doc pdf

Blank Forms & Tools

blank forms
Contact Change Form: Used to update contact information
doc

Declaration for Nutrient Vitamin and Mineral: Used to capture specific information about the allowance of nutrient vitamins and minerals under the NOP.
doc

Expedited Service Request Form: Used to get through the certification process quickly, service fee applies.
pdf
Farm Commercial Availability Documentation Form:  Used to aid in the required information for OTCO to review commercial unavailability of organic seed and planting stock as required if non-organic seed or planting stock is used.
pdf
Field and Crop Table FACT-04: Used to update the types of crops, or acreage per crop of currently certified acreage. doc
Independent Storage Information Sheet (ISIS):  Used to verify and approve off site storage facilities who do not open organic product while in their possession. doc
Non-Organic Ingredient Declaration:  Used to verify agricultural ingredients and processing as not produced using excluded methods (GMO's), sewage sludge or irradiation.
doc
pdf
Private Label Agreement : Sample document used as agreement between a manufacturing company and a non-certified marketing or retailing company for which they pack organic products.
 doc
Transaction Certificate Request Forms (Domestic): Used to keep track of buyer, seller, quantity, shipping company, and other information related to transactions.
doc
pdf
Instructions
tools
ATTRA Field Crops Documentation Forms:  various forms used by field crop producers, including documentation for commercial availability of seeds and more.
pdf
Soil, Crop Fertility and Pest Management Record:  Sample form to be used to record use of and allowance for various farm input materials.
pdf
NOSB Compost Task Force Final Report: Final report and recommendations for management of compost under the USDA Regulations.
pdf
Land Addition Form Q&A: For operations adding land to an existing certification, not new applicants. New land is required to be inspected before certification.

pdf

International Trade

OSP Crop/Livestock EU Supplement: European Union supplement information. Required if you will be additionally requesting certification under EU regulations for your crops. doc pdf
Farm Affirmation for Export to Japan:  Used to verify farm operation compliance for exporting products to Japan. doc pdf
Farm Affirmation for Trade with Canada:  Used to verify farm operation compliance for trading products with Canada. doc pdf
Farm Affirmation for Trade with EU: Used to verify farm operation compliance for trading products with the EU.
doc

Transaction Certificate Request Forms (International): Used for international transactions to countries besides the EU, Japan and Taiwan. Click here for more information on International and Domestic Trade doc pdf
Instructions
EU Certificate of Inspection (COI) Request Form: Used for shipments of organic products exported to the EU. doc pdf
Instructions
USDA Export Certificate (TM-11) Request Form: Used for shipments of organic products to Japan and Taiwan. Japan
doc
pdf
Taiwan
doc
pdf
Instructions
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