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Transaction Certificates & Export Documents Information

There are many different types of export documents and transaction certificates. As export market opportunities continue to grow due to organic equivalency and other trade arrangements, the complexity of properly documenting exports also increases. This page helps explain the different types of Transaction Certificates including import and export documents.

International and Domestic Trade
Transaction Certificates and Export Documents

 

There are many different types of export documents and transaction certificates. As export market opportunities continue to grow due to organic equivalency and other trade arrangements, the complexity of properly documenting exports also increases.  Below we will help to explain the different types of Transaction Certificates including import and export documents and assist with the following:

  • Determine if an export document is required
  • Indicate any additional certification requirements
  • Assist with finding, completing and submitting the correct template.

European Union

The US and EU, as well as Canada and the EU each have a bi-lateral Equivalency Arrangement with additional certification requirements. Products exported to the EU that are outside the scope of the Equivalency Arrangements must be certified to the EU regulations.

Every shipment of product exported to an EU member state requires a transaction document called a Certificate of Inspection. The Certificate of Inspection [COI] is a load specific document that must be present in order for the product to clear customs. Click to download the request form and instructions.

Japan or Taiwan

For products produced or final processed in the US, the USDA/NOP has a unilateral Trade Arrangements with Taiwan and as of 1-1-14 a bilateral Equivalency Arrangement with Japan.

If you are importing or exporting with Japan, review the details of the equivalency arrangement.

If you are shipping to Taiwan, there are no additional certification requirements.

Every shipment of product exported to either Japan or Taiwan requires a transaction document called a TM-11. The TM-11 is a load specific document that must be present in order for the product to clear customs. Click to download the instructions.

Japan TM-11

Taiwan TM-11

Other Countries and Domestic Sales

Export documents are not an official requirement for domestic sales and most foreign shipments. However, they are often requested by the customer. These requests are satisfied using a transaction document called the OTCO Official Transaction Certificate [TC]. For countries such as Korea, Mexico, Canada and those in the US, OTCO can provide this Transaction Certificate. The Transaction Certificate is a load specific document that verifies compliance to the NOP standards. No additional certification criteria apply. Click to download the request form and instructions.

Important Notice: Export to Korea (pdf)

Global Organic Textile Standards (GOTS)

GOTS Standards require every shipment to be accompanied by a Transaction Certificate (TC) for Textiles. If you are certified to the GOTS program by OTCO, you must request a TC for each shipment of product. Click to download the request form and instructions.

Resources

 

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