Renewing Your

CERTIFICATION

RENEW YOUR CERTIFICATION

Oregon Tilth remains committed to providing quality organic certification services.  Our roots are grounded in working cooperatively with organic producers and handlers to arrive at solutions that are practical, appropriate and that ensure the organic integrity of certified products.


We appreciate your decision to certify with us and hope that you will choose to renew your certification with Oregon Tilth for 2017. The Organic System Plan Renewal Application is designed to accomplish both requirements in one simple form. Even if you hold multiple classes of certification, you only need to complete one Renewal Application.

As we improve our systems to make processes easier and faster for you, we’re launching our brand new on-line renewal form. OTCO will mail you a copy of your Update Renewal Form approximately two months before your operation is due to renew or you can use the online renewal form below.

To continue your organic certification, you must complete the Renewal Application and submit certification fees by January 1, 2017 or April 1, 2017 depending on your operation’s assigned deadline.

Please include the following information:

×Start HereUpdate Application
  • Oregon Tilth Organic System Plan Update Application

    Choose Your Renewal Form Option

    Organic System Plan Update Form

    If you have changes to your Organic System Plan (OSP), please include a description of any changes on the Update Application and include updated OTCO forms or documentation. Our staff will review your submission and communicate approvals to you in a timely manner.

    Basic Information






    Step 1: Request Renewal


    Note that selecting renewal includes a certification fee along with a $200 inspection deposit. Payment is required to start the renewal process.You are notifying OTCO of your intent to surrender your organic certification. Remember: once you surrender your organic certification, products cannot be sold or labeled as organic.

    Step 2: Renewal Type

    • Crop (Class O)
    • Livestock (Class OLP)
    • Wild Harvest (Class OW)
    • Handling (Class OH, OP, OM, OFT, OPC)
    • Restaurant or Retail (Class OR)

    • USDA National Organic Program (NOP)
    • Salmon Safe
    • Transitional
    • Canada Organic Regime (COR) - (Canada Only)
    • Mexico Organic Program - (Mexico Only)
    • ACB EU Certification
    • Global Organic Textile Standards (GOTS)
    • US-Canada Equivalency
    • NSF/ANSI 305

    • By adding services to my certification, I understand there may be additional fees and agree to pay when invoiced.

    • Yes, my certification is a production partnership, as per the OTCO fee schedule with the following OTCO certified company. Please bill them for the certification and inspection fees.

    Yes
    No

    Yes
    No

    Step 3: Update on Previous Noncompliance(s) & Reminders

    Note that you know you can view previous years non-compliances and reminders through your MyOTCO account by clicking on the corrective actions tab.


    Step 4: Organic System Plan Update

    Please provide any updates or changes to your OSP sections (i.e. pest control, sanitation, labels, farm practices, field & crop information, new land etc...). If you have attachments that describe these changes, you can email <http://www.privatedaddy.com/?q=VGdyZFJjaFZfNBspYUZKa3NLbQ-3D-3D_19> or mail the hard copy to our main office.



    Step 5: Plan for Your Annual Inspection

    Help us plan for your annual inspection by sharing your availability for the year. Be sure to include dates or months that do not work for you.

    Step 6: Membership

    Please note there is no extra charge for an Oregon Tilth membership.

    • Yes, I would like to become a member of Oregon Tilth, Inc and receive member benefits and voting rights.

    • Send Electronically
    • Send By Mail
    • Do not send me 'In Good Tilth'

    Step 7: Sales and Operation Information

    Please outline how you sell or market your products and/or services (check all that are applicable).

    • Community Supports Agriculture (CSA)
    • Farmer’s Markets
    • Produce Stand
    • U-Pick
    • Wholesale
    • Retail
    • Restaurant
    • Internet Sales
    • Co-Packing
    • Other (please specify):

    Step 8: Submit Payment Information

    In order to determine your certification fee please provide OTCO with the total gross amount of organic sales over the previous year. If you are renewing as a Handler (class OP, OH, OM, OPC, OFT) or are a farm and processor with gross sales above $500,000 you must submit the Oregon Tilth Fee Worksheet (available in next step).

    • The gross organic sales for my operation are: $
    • Time period of this reported sales amount: From to
    • I am the handler or farm/processor with gross sales above $500,000.

    • I will calculate my fees online.
    • I will email my fee worksheet to renew@tilth.org
    • I will mail my fee worksheet to the Oregon Tilth office.
    • I understand that I must submit my payment according to the OTCO fee schedule, plus a $200 deposit on inspection.
    • Please note that if you are not able to pay the fee in full, you can contact the Finance Department to arrange a payment plan.
      • I will mail my payment to the Oregon Tilth office
      • I will calculate my fees online (you can choose to pay now or be invoiced after going through the fee calculator)
      • I am a production partner and understand my primary partner will be invoiced

    Step 9: Sign Continuation of Certification Agreement

    By submitting this form, you are stating that:

    1. You have read the above information and attest that it is true to the best of your knowledge.
    2. You affirm that you have read, fully understand and agree to be bound by the standards, procedures, fees, policies, assessments, obligations, and requirements as presented in the current Oregon Tilth Manuals available at tilth.org
    3. You will continue to operate in accordance with applicable standards and Oregon Tilth policies.
    4. Once you click the Submit button below, your renewal application will be sent to renew@tilth.org.

    Please submit your renewal form prior to continuing to the next section

×Next StepCalculate Certification Fees
  • Question {{ questions.length }}

    You must answer this question to proceed

    Retail plus Non Retail must equal Gross sales

    Are you a:

    Has this organization ever been certified organic?

    Are you currently certified by another agency?

    Will you be maintaining your other certification?

    In the following questions, please only indicate sales amounts for products/services you wish to have certified with OTCO.

    What were the dates that certification was maintained?

    Please indicate your operation type (check all that apply):

    What are your gross sales of organic product from the previous year??

    $

    What is the time period of your sales report?

    Are you applying as a multi-site operation, i.e. grower group?

    A multi-site operation with demonstrated internal control system (a.k.a. cooperative or grower group) involves a centrally managed association of local growers producing similar crops using similar practices and marketing their products in common. For multi-site operations, an additional grower group fee is charged. This fee is calculated by taking the square root of the previous year's reported sales of gross organic product.

    Are you requesting any of the following additional services?

    ?

    What are your gross sales of organic product from the previous year??

    $

    What is the time period of your sales report?

    Please indicate your total organic sales for the following product types:

    Retail Products?
    $
    Non-retail and Co-packing Products?
    $

    Retail plus Non Retail must equal your previous year gross sales (${{form.box2GrossSalesPreviousYear}})

    Are you requesting any of the following additional services?

    ?

    Are you requesting certification for:

    How many locations to be certified?

    Would you like to certify:

    How many stores/departments to be certified?

    What are your gross sales of organic product from the previous year??

    $

    What is the time period of your sales report?

    Please indicate your total organic sales for the following product types:

    Retail Products?
    $
    Non-retail and Co-packing Products?
    $

    Retail plus Non Retail must equal your previous year gross sales (${{form.box4GrossSalesPreviousYear}})

    Are you requesting certification for:

    Would you like to request European Union assessment?

    (NOT APPLICABLE FOR OPERATIONS BASED IN THE UNITED STATES)

    How many facilities are you requesting to be included in your certification for NSF 305?

    What are the total number of labels submitted for product review?

    How many facilities are you requesting to be included in your certification for GOTS?

    Are you requesting expedited services?

    Which of the following scopes would you like to expedite?

    An expedited fee of $850 per scope will be added to your invoice in order to provide you with expedited services. Which of the following scopes would you like to expedite? Note these are the scopes you selected in the first portion of this questionnaire. Uncheck those you do not wish to expedite.

    Inspection Deposit

    OTCO adds a $200 deposit amount on all inspections. This amount will be applied towards the cost of your annual inspection.

    Congratulations! You have successfully completed the fee calculations.

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    Inspection Deposit {{ fees.inspectionDeposit | currency }}
    EU Assessment Fee {{ fees.euAssessmentFee | currency }}
    Salmon Safe Fee billed at inspection
    Livestock Fee {{ fees.livestockFee | currency }}
    New Applicant Fee {{ fees.newApplicantFee | currency }}
    GOTS Facility Fees {{ fees.gotsFacilityFees | currency }}
    NSF Facility Fees {{ fees.nsfFacilityFees | currency }}
    NSF Label Fees {{ fees.nsfLabelFees | currency }}
    Expedited Fees {{ fees.expeditedFees | currency }}
    Total Due {{ getTotalDue | currency }}

    Now you can decide if you would like to...

    Total Amount

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  • OTCO Fee Schedule
    Review our Fee Schedule to determine your certification fees. All certification fees are based on your gross organic sales from the previous year.  If you are certified as a processor or handler, please see our Fees page to download the appropriate Fee Worksheet.
×Final StepSubmit Application & Certification Fees

If you have completed the online renewal form and payment online, the information will be automatically sent to Oregon Tilth for processing. If you have downloaded forms to complete, please send the completed items to Oregon Tilth. You can email your application to <http://www.privatedaddy.com/?q=VGdyZFJjaFZfNBspYUZKa3NLbQ-3D-3D_19> or mail the hard copy with correct certification fees to 2525 SE 3rd Street, Corvallis, OR 97333. One of our staff members will be in contact with you once we receive and process your application