Add crop land to my certification
In all cases, new land is required to be inspected before it can be added to your certification. Land can be added during your annual renewal inspection or requested at any time throughout the year (with an additional inspection). A product cannot be sold, labeled, or represented as organic if it is not listed on your organic certificate.
To add land to an existing certificate, the following is required:
- Completion of a C2 form (and possibly a land transfer form)
- Parcel identification
- Parcel geographic location (address, township, range)
- 36 month land history, including all inputs, seeds, and crops
- Complete maps of the location, including borders and buffer areas
Forms & Documents
Please note: If you applied for certification using our Online OSP via SOW Organic, you can make all of your OSP updates and requests through your account. All others should download the above and submit it to <http://www.privatedaddy.com/?q=bnlWOWxDUiZgIDIqQRNvdxxMemY0_19>.
Contiguous versus non-contiguous parcels
If you are applying for multiple fields that have adjacent borders, they can be considered one contiguous “parcel” and should be included on one C2 form unless the fields have different land histories. A separate C2 form is required for all non-contiguous parcels which do not border each other, and for any parcels that are not yet eligible for organic (i.e. transitional).
Acceptable land history affirmations
Signed land history affirmations must Include the 36 months prior to your application to be eligible for organic production. If you have managed it less than 36 months, previous land managers can sign and attest to land history. If 36 months of history is not available, then land eligibility will begin from the last date of affirmation.
Adding leased or un-owned land
If you wish to add land to your certification for property you do not own — but where you have a lease/ management agreement with the owner — indicate the lease arrangement on the C2 form and contact OTCO if you have any questions about leased land certification requirements.
If adding new crops with new land request
If you are adding new crops, other sections of your Organic System Plan (OSP) may need to be updated (e.g., crop rotation, materials, etc.). Crop production that is significantly different from your existing production will require an inspection.
Harvest policy prior to inspection and approval
For current OTCO-certified producers in good standing, crops from new land may be harvested but not sold or represented as organic prior to the inspection. The following restrictions apply:
- Product must stay within approved locations per your OSP, be segregated, and you must keep appropriate storage and movement records
- Harvested product may not be fed to organic livestock until approved
- Land acreage must match the amount of harvested product and visually show recent harvest
- Recordkeeping must be complete and auditable to show organic eligibility
To save money and time, the best option is to request land with your annual renewal. If land is added during the regular renewal process, no additional fees are assessed except for inspector time and travel to get to the new site. Land added outside of the renewal process will require an additional inspection and added expenses. OTCO offers an expedited service program for an additional fee if needed.