All certification fees are based on your type of operation as outlined in the Oregon Tilth Fee Schedule. In general, there are two main fee types for certification and each are dependent on the services requested:
- Annual certification fee
- Inspection fee
The annual certification fees for certified operations are based on the gross income of certified products — there is a fixed fee for new applicants, depending on activities — and are determined using the appropriate fee schedule chart for your certification scope (e.g., crop, livestock, handling, etc.). Additional fees are outlined in the Fee Schedule, while a one-time new applicant fee ($75) is billed in addition to the above in your first year of certification.
Forms & Documents
OTCO attempts to combine inspection visits of operations in the same area, whenever possible, to divide and minimize travel-related expenses.
Inspection fees are determined following the completion of your inspection and write up of the inspection report. In general, the inspection fees will include:
- Inspector’s time spent in preparation for, execution of the inspection, and production of the inspection report
- All related travel expenses including transport, lodging, and meals
- Administrative fee equal to 10 percent of the total cost of inspection
Cancelling an inspection with less than two (2) weeks notice from the date of the scheduled inspection will result in the assessment of your portion of reimbursable expenses — i.e., shared travel expenses — incurred on the planned trip as well as an administrative fee of $100. If no other inspections are scheduled for your area, you will be assessed 100 percent of the reimbursable expenses and the administrative fee of $100.We understand you might be subject to unforeseen, challenging circumstances. We will accommodate situations on a case-by-case basis and ask for notification as soon as you are able to contact us.
Inspection fees will vary according to a number of factors including the size of the operation, location, inspector and preparedness of records. If additional scheduled inspections are required to demonstrate substantial compliance or add new fields, sites or facilities, OTCO will bill for the inspection fee plus an additional 25 percent administration fee.
No additional fees are assessed for unannounced inspections.
In combination with the Fee Schedule, OTCO provides a few key tools to help you understand and calculate projected fees.
Online fee calculator
Our online fee calculator questionnaire walks new and renewing clients through the steps for determining all certification-related fees for your operation. Upon completion, you are able to submit online payment directly to OTCO for fast and efficient processing.
Fee calculator worksheets
Current OTCO-certified processors and handlers — as well as certified operators in the process of switching to OTCO — may also calculate fees using one of our specialized worksheets. Simply input the previous year’s gross organic sales to determine fees owed and submit payment.
We offer a number of convenient options for making a payment.
We accept invoice payments via our website, check and telephone. In addition, our finance team is available to discuss possible payment plan options.
For online payments, include your invoice number, if available. An invoice number is not required to submit payment, but will help our finance department process your account accurately and quickly.
If you prefer for us to process payment via telephone, contact our finance team at (503) 378-0690.
For payments by check, include your invoice number in the memorandum, if available. Checks can be mailed to:
Oregon Tilth Certified Organic
Attn: Finance Department
2525 SE 3rd Street Corvallis, OR 97333
For new applicants or clients wishing to facilitate the addition of a new field, site, or facility on a compressed timeline, OTCO offers the option for expedited services.
The flat fee for expedited services — $1,050 — will be charged in addition to a certification fee, inspection fee and, if applicable, new applicant fee. Payment for expedited services is expected at the time of a new application submission or added service request.
Expedited service fees are calculated by service department, e.g. if requesting crop and livestock expedited services it will be the $1050 flat fee, but requests for handling and crop expedited services will involve two departments and necessitate a $2100 fee ($1050 for each service department).
As part of our expedited services process, OTCO provides the following:
- Application receives expedited attention for initial review and processing
- OTCO will secure an inspector immediately and inspection will occur as soon as possible
- The inspection report will be submitted within two (2) business days
- OTCO will review the inspection report within two (2) business days
- A summary of issues and concerns will be communicated following OTCO review, if necessary
- Certification will be awarded immediately upon completion of a clean review process
If applying for certification under multiple scopes of certification — e.g., as a farm and a processor — the flat expedited service fee applies to all scopes of certification that you wish to expedite.
Expedited service does not guarantee delivery of certification by a certain date. OTCO reserves the right to refuse service for expedited requests based on administrative capacity. In all cases where expedited services are requested, OTCO will provide a timely response regarding our ability to meet the request.
Forms & Documents
#Veteran and education fee waivers
OTCO offers certification fee waivers for education programs and veteran-owned farms.
Farms demonstrating exclusive use for public research, education, and benefit are eligible for exemption from all certification base fees. New applicant and inspection costs will still apply.
Veteran-owned farms with documentation of primary ownership by a military veteran are exempt from all certification base fees, but the one-time $75 new applicant fee, expedited service fees and inspection costs will still apply. All of these fees are eligible for reimbursement via the National Organic Certification Cost Share Program. OTCO is partnering with the Farmer Veteran Coalition to extend fee waivers to all its members, and is in pursuit of supporting education opportunities for farmer veterans.