Processor recordkeeping requirements

Your recordkeeping system demonstrates where promise and practice meet for compliance with organic standards. The annual inspection reviews every aspect — from ingredient sourcing to contamination prevention — of organic processing production. Our ability to easily audit and trace all certified organic products maintains the integrity of your food business and enables quick action if issues occur.

What basic requirements are needed for recordkeeping?

Each food business’s recordkeeping system will be different. You must maintain documentation — your Organic System Plan outlines recordkeeping strategies, management, and storage — that demonstrates all requirements are being met. Additionally, a few core practices are needed:

  • Records are easily accessible on-site for inspection
  • Documentation must be adapted to reflect your operation
  • All records must be clear and auditable

How long do I need to keep records for?

All records related to your organic product need to be stored for at least five years.

What records do I need to keep?

You will need to keep records for all of your major food processing activities and practices. Check out the other articles in this section for examples of records required by activity, as well as our collection of recordkeeping templates.

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